Los Cerritos Elementary School students

"Educational Equity Is and Always Will Be the Through Line for All Our Priorities."

During the October 5, 2023, school board meeting, South San Francisco Unified School District (SSFUSD) Superintendent Dr. Shawnterra Moore introduced a list of six priorities for the 2023-24 school year and informed the trustees of the district’s intention to pursue them with an eye toward equity.
 
“Educational equity is and always will be the through line for all of our priorities,” said Dr. Moore.
 
The priorities originated from community feedback generated through the district’s most recent strategic planning process, which culminated in June 2023 with a list of knowledge and skills designed to help SSFUSD students succeed after high school.
 
“Last year, we embarked upon a great effort to enlist and facilitate conversations and really hear feedback from our entire community,” said Dr. Moore, “and we heard a lot of great information specific to what our community wanted around the portrait of a graduate, but we decided we don’t need to wait until the finalization of the strategic plan, that there are some things we can take action on this year, while we are building the strategic plan.”
 
Those things or priorities include:
 
Academic Excellence. Strengthen collaborative cycles of inquiry at each school, with a focus on planning and teaching that foster student discourse and agency, improving tier 1 instruction, and ensuring equitable access to high-quality teaching and learning experiences for all students.
 
According to Dr. Moore, the focus of this priority would be to improve the quality of classroom instruction by making evidence-based decisions about teachers' instructional practices and by encouraging conversations among students to understand the type of teaching methods they prefer and the ways they want to learn.
 
Talent Management. Revamp recruitment and hiring practices through a DEIB lens; design, develop, and deliver a professional learning system that provides differentiated, targeted support based on employee strengths and areas of improvement.
 
Dr. Moore said the focus of this priority would be to refine the district’s recruitment practices, so that the district can attract and retain desirable employees, while also developing a system to provide training to teachers that will help them deliver high quality instruction to students.  
 
Operational and Fiscal Stewardship. Develop deeper understanding of site-based needs to drive future budgeting, and begin facilities improvements based on the bond measure plan.
 
The focus of this priority would be to assess how best to allocate the district’s resources in such a manner, so that schools with the most vulnerable students receive the most benefit.
 
Community Engagement and Connectedness. Implement new systems to reduce chronic absenteeism, and deepen implementation of programs that support positive student culture.
 
The focus of this priority would be to reduce chronic absenteeism by finding ways to improve the sense of community at schools and make school more enjoyable.
 
Educational Equity. Develop a transformative, equity-centered multi-year strategic plan to make our Portrait of a Graduate a reality for all SSFUSD students.
 
Dr. Moore said the focus of this priority would be to make sure that students receive what they need when they need it, while removing barriers that prevent students from succeeding.  
 
Culture and Communication. Implement practices that promote transparency, strong relationships, two-way communication, and data-driven decision-making.
 
Dr. Moore emphasized the importance of developing strong relationships and engaging in two-way communication and dialogue in order to make every student, employee, parent, and community member feel valued.
 
“I love this,” said Trustee Amanda Anthony. “I love that we have a process. I love that we have outcomes. . . I think that by focusing on these things. . .we will get closer to the goal that we want to see, which is a district that’s working for all kids.”
 
School Board President Chialin Hsieh concurred.
 
“I appreciate the nimbleness,” she said. “Every time when we have an opportunity, let’s implement something, so we can move a little bit every time.”
 
Former School Board President John Baker, who was in the audience, also offered a public comment.
 
“I would like to see the next set of goals have some follow-up with our graduates to ensure we’re getting great outcomes, meaning successful young people, and not just great outputs with the number of diplomas.”
 
See below to learn more about the district’s priorities for the 2023-24 school year:
 
 

SSFUSD District Priorities for 2023-24

Academic Excellence

Strengthen collaborative cycles of inquiry at each school, with a focus on planning and teaching that foster student discourse and agency, improving tier 1 instruction, and ensuring equitable access to high-quality teaching and learning experiences for all students.

Talent Management

Revamp recruitment and hiring practices through a DEIB lens; design, develop, and deliver a professional learning system that provides differentiated, targeted support based on employee strengths and areas of improvement.

Operational & Fiscal Stewardship

Develop deeper understanding of site-based needs to drive future budgeting, and begin facilities improvements based on the bond measure plan

Community Engagement & Connectedness

Implement new systems to reduce chronic absenteeism, and deepen implementation of programs that support positive student culture

Educational Equity

Develop a transformative, equity-centered multi-year strategic plan to make our Portrait of a Graduate a reality for all SSFUSD students

Culture & Communication

Implement practices that promote transparency, strong relationships, two-way communication, and data-driven decision-making

 

Want to know more about any of these priorities?


Click on the priority name, or scroll down for more detail about each priority, including:

  • Why it matters
  • Key actions we expect to take this year, and who will lead them
  • How we’ll know if we are successful by the end of the year

District leadership will monitor and reflect on our progress throughout the year, and report back to our board and community on these priorities by the end of the year.

 

SY23-24 District Priority

Academic Excellence: Strengthen collaborative cycles of inquiry at each school, with a focus on planning and teaching that foster student discourse and agency, improving tier 1 instruction, and ensuring equitable access to high-quality teaching and learning experiences for all students.

Why this matters:

Collaborative cycles of inquiry matter because we need to continue to build highly effective teams to ensure we are prioritizing and making student learning needs visible in order to identify and implement effective instructional adjustments along the way to show continuous improvement and a positive impact on student learning outcomes.

Cabinet member champion: Keith Irish, Assistant Superintendent

 

Key Action

Who leads?

Design a Collaborative Cycle of Inquiry (CCI) protocol on high academic expectations, equitable access to grade level content and cognitive engagement

Ed Services (EDS)

Conduct regular school/classroom visits to monitor implementation of CCI protocol, and impact on classroom teaching/learning (1st semester: with leadership team only; 2nd semester: with a grade level or dept)

EDS, Site leaders

Facilitate regular reflection during CAT meetings for EDS and site leaders to review progress and adjust, and provide opportunities for input and feedback to site leaders (use facilitator competencies from Art of Coaching)

EDS

Site leaders will systematically implement 2 collaborative inquiry cycles (Fall/spring or trimester 1, 2 or 3) with a site-level team focused on one of the three EDS Equitable Access strands or a site-identified problem of practice. They will prioritize building highly effective teams by establishing effective meeting structures and demonstrating strong facilitation skills. Fall semester will focus on the systematic implementation of CIC with their leadership team. During spring semester, site leaders will scale CIC to either a grade level, dept or the whole school

Site leaders

 

How we’ll know if we are successful

Process

  • CCI protocol being implemented with consistency and fidelity at all schools by the end of the school year, based on observations by principals & EDS
  • 70% of site leaders will score a 3 or higher in all areas of the facilitator competencies based on a self-evaluation 
  • 70% of site leaders will score a 3 or higher in all facilitator competencies domains based on observations from an EDS team member

Outcomes

  • 60% or more staff that are participating in the CIC are implementing the prioritized instructional practice based on classroom visits
 

SY23-24 District Priority

Talent Management:   Revamp recruitment and hiring practices through a DEIB lens; design, develop, and deliver a professional learning system that provides differentiated, targeted support based on employee strengths and areas of improvement.

Why this matters:

Recruitment & hiring practices matter because staffing our school communities with talented people that reflect diversity in race, ethnicity, language, ability, gender, and other identities is necessary towards ensuring an organization that embodies DEIB at its core. 

A differentiated professional learning system matters because we need to develop the instructional and leadership capacity of our staff to meet the diverse strengths, preferences, interests, and needs of our students to provide a world-class, equitable education in order to prepare students for a rapidly evolving global society.

Cabinet member champion: J. Marwan Hannon, Assistant Superintendent

 

HIRING AND RECRUITMENT

Key Action

Who leads?

Utilize LinkedIn and other recruitment platforms to increase candidate applicants

J. Marwan Hannon/HR (Owner)

Adopt and implement a new onboarding  platform to streamline our hiring process from inception to completion (“single source of truth”) and improve user interface (UI) and user experience (UX) with real-time data analytics to guide and inform actions and decisions

J. Marwan Hannon/HR (Owner)

Cultivate teacher and leadership pipeline partnership programs with local universities throughout the San Francisco Bay Area

J. Marwan Hannon/HR (Owner)

 

How we’ll know if we are successful

Process

    • By June 2024, at a rate of 1-2 events per 1 semester, we will have attended and participated in 2-4 recruitment fairs, interview/networking events, and information sessions focused on BIPOC educators and high-demand credential areas (for example, SPED, BCLAD, Sciences).
  • By June 2024, we will have cultivated at least 1 teacher and leadership pipeline partnership programs with local universities throughout the San Francisco Bay Area.
  • By January 2024, we will have adopted and implemented a new hiring platform to streamline our hiring process from inception to completion (“single source of truth”) and improve user interface (UI) and user experience (UX) with real-time data analytics to guide and inform actions and decisions.
  • By January 2024, we will have rebranded our public-facing content including, but not limited to, website, social media, blog, and other public-facing materials to align with DEIB and educational equity as our “True North.”

Outcomes

  • By June 2024, SSFUSD will increase #/% of website and social media traffic by #/% as measured by Edlio Google Analytics 4 ID.
  • By June 2024, SSFUSD will increase #/% of BIPOC and/or bilingual/biliterate school-based staff by #/% as measured by SSFUSD employee information system (TBD).
  • By June 2024, SSFUSD will decrease #/% of BIPOC and/or bilingual/biliterate school-based staff turnover by #/% SSFUSD employee information system (TBD).

Note: We need to collect/analyze current available data by October 2023 in order to establish a baseline for each outcome, then we can set a minimally statistically significant target.

 

PROFESSIONAL LEARNING SYSTEM

Key Action

Who leads?

Develop and facilitate leadership training and professional development focused on utilizing Frontline Education Professional Growth software to streamline evaluation process for evaluator and evaluatee

J. Marwan Hannon/HR (Owner)

 

How we’ll know if we are successful

Process

  • 75% of school site leaders agree/strongly agree that the leadership training and professional development experience was relevant and useful.
  • 75% of certificated staff complete the annual evaluation cycle (or are on track to complete by the end of the year) via Frontline Education Professional Growth software analytics (measured 2-4x per year).

Note: We need to collect/analyze current available data by October 2023 in order to establish a baseline for each outcome, then we can set a minimally statistically significant target.

Outcomes

  • By June 2024, 100% of annual certificated and classified evaluation cycles will be completed in accordance with SSFCTA, CSEA, and AFT CBA processes and timelines as measured by Frontline Education Professional Growth software analytics.
 

SY23-24 District Priority

Operational & Fiscal Stewardship:  Develop deeper understanding of site-based needs to drive future budgeting, and begin facilities improvements based on the bond measure plan

Why this matters:

Understanding site-based needs will help us because we would have a better understanding of what resources and the quantity required to allocate in the budget to the site.

Facilities improvements are needed to ensure a healthy, safe and productive learning environment for our students.

Cabinet member champion: Ted O, Assistant Superintendent

 

BUDGETING

Key Action

Who leads?

Review allocation of funding to sites based on site enrollment and unduplicated and other student population and site needs to see if additional adjustments are required

Ted / Rajpal

Meet with site leaders and staff at least twice a year on their budgets and to better understand their needs and help them align budgets to academic needs and expected outcomes.

Ted / Rajpal

Provide trainings to site leaders and staff where needed to help them access their budgets online and manage and utilize their site budget allocations more effectively to support their students and site needs 

Rajpal / Jennifer / Ana

Provide additional professional development to current and new fiscal staff, so they are more knowledgeable of all the available funding in the district and to better support the sites on their budget needs

Rajpal and Accounting / Budgeting staff

 

How we’ll know if we are successful

Process

  • Sites have the necessary funds and are spending the funds allocated to them effectively and timely to support the students at their site.
  • 100% of site leaders and Administrative Assistants have access to the financial system and attend at least one budget meeting with fiscal staff.
  • 100% site leaders have logged into the financial system during the past three months
  • At least 75% of site leaders agree that training and/or support from budget staff was helpful
  • At least 75% of site leaders agree that they had the chance to share their site-level needs during the SY2024-25 budget-development process

Outcomes

  • 80% of schools spend 90% of their Discretionary and LCAP funds by April
  • 90% of schools have 10% or less Discretionary and LCAP funds after books are closed
 

FACILITIES IMPROVEMENTS

Key Action

Who leads?

Ensure effective and transparent implementation of the new bond program to minimize on Change Orders needed and reduce the number of defects in the projects 

Ted / Wazi / Bill / New Bond Director

Recruit the most highly qualified staff for the positions needed in the bond program

Ted / Wazi / Bill

Monitor to ensure the bond funds are utilized based on the language and project list in the bond election

Ted / Bond Director

Monitor and manage the bond funds efficiently so more projects can be completed with the bond funds available

Ted / Bond Accounting Manager

Work with various parties (site leaders, parents, students, board, Cabinet, community members, etc.) to prioritize the bond projects based on need

Ted / Bond Director / Wazi / Bill / Kitchell Staff

 

How we’ll know if we are successful

Process

  • 100% of bond-related positions are filled with highly qualified staff by December 2023
  • <10% of change orders are due  to errors
  • <10% of projects are over budget by 10% or more

Outcomes

  • 100% of  projects are in compliance with the bond project list approved by the Board
  • Two or fewer defects in the completed facility projects
  • At least 75% of students and staff agree via a survey, that they have a healthy, safe and productive environment to learn
 

SY23-24 District Priority

Community Engagement & Connectedness: 

Implement new systems to reduce chronic absenteeism, and deepen implementation of programs that support positive student culture

Why this matters:

Community engagement and connectedness matter because our students depend on the collective efforts of our school district and local community to systematically and consistently implement programs, services, and resources that support their health, safety, and wellbeing.

Cabinet member champion: J. Marwan Hannon, Assistant Superintendent, with support from Ryan Sebers, Director

 

CHRONIC ABSENTEEISM

Key Action

Who leads?

Retrain and refine SSFUSD’s Chronic Absenteeism and Truancy Processes:

  • Chronic absenteeism and truancy flowchart review, retrain administrators 
  • Revise and optimize notification letters and resources
  • SART/SARB Truancy process and coordination with SMCOE 

R. Sebers

Implement EveryDay Labs attendance software platform and resources:

  • Site leaders and attendance support staff training
  • Implementat Everyday Pro features
  • Ongoing refinement of Everyday Intervention letter content & module selections

R. Sebers

Add staffing support for our focus on positive attendance:

  • 3 School Community Liaisons to be added at LC, SG, SSFHS/ECHS
  • 1 Administrative Assistant to be added at DO (Student Services)
  • Staff to emphasize check-ins with site personnel regarding Everyday Labs functionality and data review, and to assist with Chronic Absenteeism and Truancy protocol

R. Sebers

Support Attendance Improvement via differentiated interventions, groups and circles 

  • Collaborate with secondary school sites for interventions.
  • Facilitate and organize groups at secondary school sites as needed. 

A. Young

 

How we’ll know if we are successful

Process

  • Chronic absenteeism and attendance rates will be monitored via the Everyday Labs dashboard interface. Monthly information will be observed cumulatively and will be compared as separate monthly rates.

Outcomes

  • By June 2024, we will decrease chronic absenteeism for our focal student groups (AA/B, Latinx, ELs, and Exceptional Leaders) by 10% as measured by EveryDay Labs data analytics.
  • By June 2024, we will increase school attendance for our focal student groups (AA/B, Latinx, ELs, and Exceptional Leaders) by 10% as measured by EveryDay Labs data analytics.


STUDENT CULTURE

Key Action

Who leads?

Increase Restorative Processes at school sites with a focus on the proactive. 

  • Provide PD, workshops, coaching and push in support for the continuum of Restorative Practices and de escalation strategies: affective language, de escalation, community building circles, restorative chats and restorative circles. 
  • Establish and support circles for staff and students. 
  • Establish and support effective language restorative chats for staff and students. 
  • Facilitate intervention groups at sites. 
  • Support school to home connection and home engagement with restorative processes. 

A. Young

Launch secondary site SMCOE TUPE Consortium participation

  • MOU signed with SMCOE District lead established- Alicia Young
  • At least 3 secondary School site leads are to be added and programming ran at sites. 
  • Student participation groups to be added to schools with site leads. 

A. Young

Enhance and refine our Primary Alternative to Suspension programs and provide special programs as needed at our secondary schools:

  • ATS Counseling Program 
  • Brief Intervention for Substances
  • Substance Education
  • Academic Help on Saturday 
  • Intervention Groups 
  • Special programs 

A. Young

 

How we’ll know if we are successful

Process

  • By June 2024, 100% of secondary schools (Grades 6-12) are consistently implementing the ATS/RP programs and services in lieu of suspension/expulsion.
  • By June 2024, we will have provided monthly/bimonthly professional development, monthly/weekly coaching, and ongoing/as-needed consultations to 100% of secondary schools (Grades 6-12) in ATS/RP programs and services.

Outcomes

  • By June 2024, we will decrease suspension rates for our focal student groups (AA/B, Latinx, ELs, and Exceptional Leaders) by 10% as measured by Infinite Campus data analytics.
  • By June 2024, we will increase the use of our Alternatives to Suspension Program across Grades 6-12 for our focal student groups (AA/B, Latinx, ELs, and Exceptional Leaders) by 10% as measured by Infinite Campus data analytics.
  • By June 2024, we will increase student positive self-reporting in the areas of school climate and safety, pupil engagement, student supports, bullying, and substance abuse (Grades 7, 9, 11) by 10% as measured by the annual California Healthy Kids Survey.
 

SY23-24 District Priority

Educational Equity:  

Develop a transformative, equity-centered multi-year strategic plan to make our Portrait of a Graduate a reality for all SSFUSD students

Why this matters:

With this plan, we will be able to take the steps to make our Portrait of a Graduate a reality for our students, and begin to dramatically shift the ways in which we will meet the needs of ALL students in SSFUSD while centering them in all of our efforts.

Cabinet member champion: Dr. Shawnterra Moore, Superintendent

 

Key Action

Who leads?

Develop and implement a communication plan to ensure our staff, students and families understand the Portrait of a Graduate, and our vision for students in SSFUSD.

Moore / Roy

(Principals)

Facilitate an equity-centered strategic planning process through which the SSFUSD community will define our core values, design pillars, five-year priorities, and a sequence of key initiatives to bring our Portrait of a Graduate to life, as well as a scorecard to measure the impact of our efforts.

Attuned & Steering Committee

Coordinate and support efforts to engage our diverse SSFUSD community members as co-creators in this strategic planning process (including students, staff, and families).

Moore/Roy

(Principals)

Determine how we will measure progress (including setting district-wide goals, and potentially goals by school, specific grade levels, and/or student subgroups).

Steering Committee

Develop SY2024-25 district-wide & school level annual goals, staffing plan, and budget that align with and begin to implement the new multi-year strategic plan

Cabinet & Principals

 

How we’ll know if we are successful

Process

  • By Spring 2024, the SSFUSD Board will approve a transformative, equity-centered multi-year strategic plan that defines how we intend to make the Portrait of a Graduate a reality for all SSFUSD students.
  • 100% of our schools will have engaged their staff, families and students (at the middle and high school levels) where at least 70% of participants will indicate that they felt heard in this process and that it was a good use of their time.
  • By June/July 2024, the SSFUSD Board will approve district-wide annual goals for SY2024-25 that align with the priorities & key initiatives in the multi-year strategic plan. 
  • By June/July 2024, the district will have a set of measures and targets (a scorecard) to measure our progress towards achieving our vision, as well as a process and timeline for monitoring progress for 2024-2025 through 2028-2029 school years.

Outcomes

  • By June 2024, 100% of district leaders (CAT team members) can articulate the district-wide priorities in the strategic plan, and can explain how some or all of these priorities are reflected in their own school or department-level goals and plans for SY2024-25
  • By June, 2024, Specific actions are taken, like a shift in meeting structures, that enable leaders to engage and organize themselves for change and these priorities.
 

SY23-24 District Priority

Culture & Communication: 

Implement practices that promote transparency, strong relationships, two-way communication, and data-driven decision-making

Why this matters:

Culture and communication (transparency, strong relationships and two-way communication) matter because it’s the foundation upon which we build relationships, we make others feel, and we engage people in meaningful dialogue, collaboration and community building. 

Data-driven decision-making matters because it enables us to make decisions based on our current progress and sets us up to continue to improve and know where we are headed.

Cabinet member champion: Dr. Shawnterra Moore, Superintendent

 

Key Action

Who leads?

Identify and develop concrete, easy ways/activities to build community and culture through the district.

Garcia / Moore / Community Liaisons

Develop a playbook that outlines specific ways in which we will engage in two-way communication.

Moore / Roy

Provide support and site-based training for front line staff who interact with and greet our families.

Garcia / Community Liaisons

Create structured opportunities for district office leaders to be visible at school sites by way of building opportunities to connect, communicate, and community build.

Moore / Cabinet

 

How we’ll know if we are successful

Process

  • By Spring 2024, a playbook with specific ways in which to build community and culture will be developed and provided to all leaders to use with their staff. 
  • By Spring 2024, a survey will be developed and baseline data gathered to gauge how our community currently feel/experience SSFUSD.
  • By Fall 2024, Title I schools will receive an allocation at their sites to use toward strengthening relationships within their communities.
  • By September 2023, a calendar will be created where Cabinet will visit schools together and be more visibly present and interactive with our staff. 

Outcomes

  • By Spring 2024,  at least 75% of staff, students and families will agree they have positive relationships and feel welcome at their school sites, as measured by staff, students and family surveys
  • By Spring 2024, data driven decisions will be more transparent, as measured by a survey of school site leaders.